Club Secretary Job Description

Welcome to the Secretary Folder

Links

Lead Your Club: Secretary (pdf)

Rotary Club Central

Learn about the new Rotary Club Central (video)

Tools

Pay / View Club Invoice

Club Membership Data

Input Attendance Instructions

ClubRunner Member Cheat Sheet

Additional Resources

Rotary.org Learning Center

Be a Vibrant Club: Club Leadership Plan (pdf)

Be a Vibrant Club: Club Leadership Plan Worksheet (docx)

Standard Rotary Club Constitution (pdf)

Standard Rotary Club Bylaws (docx)

As club secretary you help your club run smoothly and effectively. You also monitor club trends to help identify strengths and areas for improvement, and share this information with club and district leaders.

What you do

Maintain membership records: Update your club membership data. Your club invoice is based on the number of members in Rotary's database for your club as of 1 July and 1 January. Rotary International sends the club invoice by email and mail. Save paper by opting out of the paper (mailed) version.
Record attendance at meetings and report monthly attendance figures to the district governor
Maintain minutes of club, board, and committee meetings
Work with incoming secretary to ensure smooth transition

How to prepare

Attend District Training Assembly (DTA)
Work with outgoing secretary