Documents & Links
Documents & Links
| The Department of State has implemented a toll free number 1-866-283-9090 for secondary school students which can be used by host families, exchange students and the public to report circumstances impacting the students' health, safety and well being during their exchange visitor program. Their email address is: jvisas@state.gov |
| PLANNING A TRIP TO CANADA WITH YOUR EXCHANGE STUDENT? |
| These Countries require their citizens to have VISAS to visit or transit Canada |
| Some students need Canadian visas (called temporary resident visas or TRVs) Always make sure your student has both their passport and the DS-2019 and I-94 forms. Here's a direct link to the Canadian Immigration Visitor Services site also where you can find an application for the TRV |
| You may need/want to visit the Consulate General of Canada - Buffalo office for quicker service rather than handling by mail |
 If the student is a minor you will also need a letter of authorization from the parents |
| LINKS AND DOCUMENTS FOR ROTARY CLUBS |
| Club Compliance |
| Statement of Intent |
| D7120 Youth Exchange Brochure |
| Youth Exchange Handbook |
| District 7120 Student Protection Policy - coming soon, in the process of being revised |
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The following is needed in order to complete the application:
1. Digital photographs of the kitchen, living room, exterior of the home, student's bedroom and student's bathroom. These will be uploaded to the application.
2. (3) Personal references including address, phone and email address - reference check will be emailed.
If the online application is not completed in one setting, an email is sent to the applicant with a link to continue the application where you left off. Once the application is submitted to the District an email is sent on completing further requirements.
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| Host Family Guide |
| First Night Questions |
| Youth Exchange Club Roles Job Descriptions |
| LLINKS FOR INBOUNDS |
| D7120 Travel Permission Form |
| LINKS AND DOCUMENTS FOR OUTBOUNDS | |||
| LONG TERM PROGRAM - APPLICATION PROCESS | |||
| Sponsorship and signatures are required from a local Rotary Club prior to submitting an application to the District level.
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| FAQs |
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| Application |
Rotary Youth Exchange Outbound Application Link: http://yehub.net/EM2-obapp
Please use this link to complete your Outbound Application for the upcomig Rotary Youth Exchange Year. All application must be submitted and required documents completed by October 15th with sponsoring Rotary Club Approval.
Questions may be directed to YE Outbound Chair - Nancy Loughlin - email: nkloughlin@gmail.com
Mailing address:
Nancy Loughlin
415 W. Main St.
Montour Falls, NY 14865
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| Flat Fee Fact Sheet |
Describes program cost and how our fee is broken down | ||
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Online Host Family Application - The following information is needed in order to complete the application:
1. Digital photographs of the kitchen, living room, exterior of the home, student's bedroom and student's bathroom. These will need to be uploaded to the application.
2. Personal references including address, phone and email address - reference check will be emailed.
If the on-line application is not completed in one sitting, an email is sent to the applicant with a link to continue the application where you left off. Once the application is submitted to the District an email is sent on completing further requirements.
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| Parents Interview | It is expected that both parents will be present for the District Interview process. If the parents of the student are divorced or one of them is unable to attend the District interview, there must be evidence that both parents support the student's application. This may be accomplished by presenting a letter to that effect from the parent not in attendance. | ||
| Scholarship Application |
Partial Scholarships awarded toward long-term Exchanges based on financial need, academic standing and community service. Distributions based on funds available in the District 7120 Youth Exchange Scholarship Fund each year. | ||
| US State Department Site - Travel Alerts and Services | |||
| D7120 Student Monthly Report Form |
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| D7120 Outbound Student Reimbursement Form |
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| SHORT TERM (SUMMER) PROGRAM - APPLICATION PROCESS | |||
| Short Term Brochure |
This document gives an overview of the Short Term (Summer Exchange) Program. | ||
| Application |
Short-Term (Summer Exchange) application tailored for District 7120 | ||
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